For padel clubs on Playtomic
Fill the empty spots. Stop typing reminders.
Set it up once. Reboteo reads your Playtomic bookings every 10 minutes and decides who to message, when, and what to say. Lessons fill up, regulars come back, and your front desk only handles the replies.
- Playtomic Champion and Master
- Your WhatsApp number
- FR · ES · EN
An example: Sofía gets a WhatsApp about a free spot in Thursday's lesson. She replies yes, another player takes the last spot, and the lesson is full.
The value
It pays for itself, and shows it
An empty spot in a lesson is money the club never gets back. Reboteo counts every spot it fills, so the owner can see what it won.
Fuller lessons
Free spots go to players who fit them, 48 hours before.
Regulars back on court
Regulars who drift away get a personal invite back to their usual game.
A calmer front desk
No more reminders typed by hand, or calls to chase.
- won from free spots
- €198
- spots filled by invites
- 11
- regulars back on court
- 9
- front desk saved (63 reminders)
- 2 h
With the pilot, you'll get a report like this one on WhatsApp every Monday: what Reboteo won for you last week, the spots it filled and the time your front desk saved. This one is an example.
On autopilot
Set it up once. It runs every day.
It watches your bookings day and night, picks the players each moment calls for, and writes at the right time. It also knows when not to write. Here are a few moments from a week at Padel Sol that nobody had to run.
Mon
- 09:304 players reminded of Tuesday's 09:30 lesson
Tue
- 09:00Emma asked how her first game went
- 12:20Emma books next Monday · +€18
- 19:00Thursday's 19:00 group: 8 players invited
Wed
- 08:40Thursday's group is full · +€36
Thu
- 11:003 offers held back: weekly limit reached
Fri
- 18:15Javier invited back to his Tuesday game
Sat
- 21:30Quiet hours: nothing sent until the morning
Sun
- 10:00Javier books Tuesday 19:00 · +€18
The front desk only answered the replies. Reboteo did the rest.
+€72from these 4 places
The automations
It knows who to message, and when
Each automation watches Playtomic for one moment, picks players by clear rules, and writes at the right time. Pick one to see how it decides. These are the real texts.
When
Thursday 19:00 · Intermediate 3-4 has 2 free places
Spotted in Playtomic bookings, against the capacity you confirmed
Who
- Level 3-4
- Opted in to offers
- Not messaged this week
- Not already booked then
8 players match, regular Thursday players first
Sends
48 h before, then a second round to other players at 24 h if places are still free. Stops once the lesson is full.
Result
- Sofía and another player book both places · +€36
When
Marc books Morning drills, Wednesday 10:30
A new name on the lesson, found by comparing each sync with the last
Who
- Everyone in the lesson
- In their own language
Marc
Sends
A confirmation now, then a reminder 24 h before (2 h for same-day bookings).
Result
- Can't come? He cancels in Playtomic, and the place frees up in time
When
Javier hasn't booked for 21 days
He played 6 times in 90 days, mostly Tuesdays at 19:00
Who
- 4+ bookings in 90 days
- Lapsed less than 2 weeks ago
- Opted in to offers
Javier, once until he plays again
Sends
Ahead of his next usual slot, with a court at that time, and at least a day before so he can still book.
Result
- Javier books Tuesday 19:00 · +€18
When
Emma's first game ends, Monday 19:00
Her only booking at the club, so she's new
Who
- First booking
- Opted in to offers
- Once per player
Emma
Sends
3 hours after, or the next morning when that falls in quiet hours.
Result
- Loved it: books the same time next week · +€18
- Wasn't happy: the reply goes to the owner's To do
The dashboard
Most days it says all clear
The front desk sees only what needs a human. The owner sees the money. This is the demo club; pilot clubs see their own data.
- To do. Players who said yes, a capacity to confirm, a group post to send.
- Revenue won. Each booking won links to the message behind it.
- Activity. Every message sent or held back, and why.
How it works
Four steps, and we take them with you
No new app for players, no new number, no change to how you take bookings. We do it with you, and you read every message before any goes out.
- 01
Connect Playtomic
Create a client ID and secret in Playtomic Manager, under Settings > Developer tools, and paste them in. Works with the Champion and Master plans.
- 02
Check capacities and texts
We suggest each lesson's capacity from your history; you confirm it in one click. You approve every message text once, in French, Spanish and English.
- 03
Link your WhatsApp number
Messages go out from the club's own number when it qualifies for coexistence; we check it with you. The front desk keeps answering in the WhatsApp Business app they use today.
- 04
Start in test mode before going live
For two weeks it writes every message without sending, so you can read them and we can record your baseline. Then we switch it on together, and it runs every day.
- From then on it runs every day. You answer the replies.
Built in
Messages players don't mind
Every message is checked against these rules again at the moment it goes out. Marketing consent comes straight from Playtomic.
- Offers only go to players who opted in to marketing on Playtomic
- A weekly limit on offers per player: two by default
- Nothing in your quiet hours
- Reply STOP, and the player hears nothing more
- Each player reads it in French, Spanish or English
- Every message is logged, sent or held back
Pilot clubs wanted
Fewer than 10 spots filled in a month? That month is free.
We're looking for a few clubs in Spain and France to start with. A discounted monthly fee, no setup fee, and we set it up with you. In return, you share two weeks of baseline so we can measure the difference together.
FAQ
Questions clubs ask
Does Reboteo replace Playtomic?
No. Playtomic stays your booking system. Reboteo reads your bookings and players through the Playtomic Club API and sends the messages Playtomic doesn't: reminders, free-spot invites, win-backs and follow-ups.
Which Playtomic plan do I need?
Champion or Master, because the Club API comes with them. You create the client ID and secret yourself in Playtomic Manager.
Do messages come from our club's WhatsApp number?
Yes, if your number qualifies for coexistence; we check it with you during setup. Reboteo connects your WhatsApp Business number in coexistence mode, so the same number keeps working in the app on the front-desk phone. Staff see every message and reply as usual.
Will players feel spammed?
Offers only go to players who accepted marketing messages, two a week at most unless you change it, and never in your quiet hours. Every message has a way to opt out, and it works right away.
What happens before messages go out?
The pilot starts in test mode: for two weeks, messages are written but not sent. You read them with us, we record your baseline, and only then do they go live.
How do we know it pays for itself?
The dashboard shows revenue won, by a strict rule: the player got a message for that spot and booked it soon after, while it was still free. For win-backs and first-timers, a booking within 7 days counts. Each booking won links to the message behind it. During the pilot, the owner also gets it as a Monday report on WhatsApp.
What does it cost?
A flat monthly fee per club, by number of courts. Pilot clubs get a discount, no setup fee, and any month with fewer than 10 spots filled is free. WhatsApp's own message fees are billed to the club by Meta.