Demo data
Automations
5Marketing message

Fill free lesson spotsLive

Invite players who usually play at that time and level when a lesson has room.

On
2 capacities to set or confirm. Their lessons get no free-spot invites until the capacity is confirmed.Fix it
How it works
Every few minutes Reboteo reads Playtomic. When the trigger happens, the message is checked, written and sent.
  1. 1 · Trigger

    A lesson still has free spots 48 h and 24 h before

    Seen in Playtomic

  2. 2 · Checks
    • Marketing consentOnly players who opted in
    • Quiet hoursHeld from 21:30 to 09:00
    • Weekly limitMax 2 marketing a week
    • Still relevantLesson not full yet, 3 h cut-off
  3. 3 · Message

    Invite matched players

    Waves at 48 h and 24 h

    In the player's language, with the club's name

  4. 4 · Channels
    • WhatsApp
    • Email
    • Club admin

    Email when a player has no phone number

Message texts

What players receive, in Spanish, French and English. The club approves each text once. WhatsApp versions also need Meta's approval.

Approval status
Community post draftUtility
Sent to the club admin by Open match posts and Fill free lesson spots · WhatsApp template free_spot_group_post
RP
Reboteo · Padel Sol
To Lucía Herrero
Tue 27 Oct
Mensaje listo para el grupo: «2 plaza(s) libre(s) – Avanzado miércoles, 28 de octubre a las 20:30, nivel 4.5–5.5.» Compartir: wa.me/?text=%F0%9F%8E%BE%202%20plaza(…18:55
Sample from your club: Avanzado
Meta category: Utility
Service messages about something the player booked. No marketing consent needed.
Utility
~$0.0135
per message
Marketing
~$0.06
per message

Approximate WhatsApp price in Spain. Utility messages sent within 24 h of the player's last message are free. Emails cost nothing extra. Meta's rate card is the source of truth.

  • Sent even to players without marketing consent
  • Doesn't count towards the weekly limit
  • Never sent during quiet hours
Variables
The text submitted to Meta, and what fills each slot.

Mensaje listo para el grupo: «{{1}} plaza(s) libre(s) – {{2}} {{3}}, nivel {{4}}.» Compartir: {{5}}

SlotVariableSample
{{1}}
Free spots
freeSpots		2
{{2}}
Lesson or tournament
activityName		Avanzado
{{3}}
Day and time
when		miércoles, 28 de octubre a las 20:30
{{4}}
Level range
level		4.5–5.5
{{5}}
Share link
shareLink		https://wa.me/?text=%F0%9F%8E%BE%202%20plaza(s)%20libre(s)%3A%20Avanzado%2C%20mi%C3%A9rcoles%2C%2028%20de%20octubre%20a%20las%2020%3A30%2C%20nivel%204.5%E2%80%935.5.%20Reserva%20en%20la%20app%20de%20Playtomic.
Settings
Applies to fill free lesson spots only
Invite waves

Second wave only if spots are still free. Stops 3 h before.

Invites per free spot

Best matches first. Each still counts toward the 2-a-week limit.

12
Usual time window

How far from the lesson time a player usually plays

Booking history

How far back to look for a player's habits

Performance
Last 30 days
Messages sent
348
67 held back by the rules
Bookings won
19
5.5% of messages
Revenue
€432
From bookings after a message
SentBookings won
Recent messages
The last 15 this automation sent or held back
All messages
  • DN

    Diego Navarro · Free spot invite

    Avanzado · Mon 26 Oct, 20:36

    WhatsAppSent
  • VR

    Víctor Romero · Free spot invite

    Avanzado · Mon 26 Oct, 20:34

    WhatsAppSent
  • SS

    Sofía Sánchez · Free spot invite

    Avanzado · Mon 26 Oct, 20:34

    WhatsAppSent
  • MM

    Marta Moreno · Free spot invite

    Avanzado · Mon 26 Oct, 20:34

    WhatsAppSent
  • CV

    Claudia Vázquez · Free spot invite

    Avanzado · Mon 26 Oct, 20:34

    WhatsAppSent
  • CS

    Carmen Sánchez · Free spot invite

    Avanzado · Mon 26 Oct, 20:33

    Not sent
    Would land in quiet hours
  • SÁ

    Sofía Álvarez · Free spot invite

    Avanzado · Mon 26 Oct, 20:34

    WhatsAppSent
  • AI

    Alba Iglesias · Free spot invite

    Avanzado · Mon 26 Oct, 20:33

    WhatsAppSent
  • NS

    Noelia Sanz · Free spot invite

    Avanzado · Mon 26 Oct, 20:33

    WhatsAppSent
  • LB

    Lorena Blanco · Free spot invite

    Avanzado · Mon 26 Oct, 20:32

    WhatsAppSent
  • AR

    Alba Ramos · Free spot invite

    Avanzado · Mon 26 Oct, 20:32

    WhatsAppSent
  • NB

    Noelia Blanco · Free spot invite

    Avanzado · Mon 26 Oct, 20:31

    WhatsAppSent

  • Club admin · Community post draft

    Avanzado · Mon 26 Oct, 20:31

    WhatsAppSent
  • SH

    Sara Hernández · Free spot invite

    Intermedio martes · Mon 26 Oct, 20:06

    WhatsAppSent
  • BT

    Beatriz Torres · Free spot invite

    Intermedio martes · Mon 26 Oct, 20:04

    WhatsAppSent